How does time frame work when creating a meeting?
Traditionally when you schedule a meeting outside of Zoom.ai there tends to be back and forth emails with the meeting creator and the attendees to find a time that works for everyone. The power of the Zoom.ai Meeting Scheduling is that we take care of finding the best time for you (while you focus on more important things... like all that other work you need to get done!).
When you make a meeting request you are not required to specify a time / date range, unless their are time restrictions when the meeting has to happen. For example, if you need to meet to make a decision before taking your next course of action, and there are business timelines guiding the meeting. This is actually one of the hardest things about scheduling a meeting with a bunch of internal stakeholders and external clients who are all busy. Luckily, Zoom.ai is built to find the best time within your required time range!
Specifying a Time Frame - Web
From the "Time Frame" section select your required time and date range for the meeting and Zoom.ai will automatically find the best time that works for all attendees.
By default the Date Range is 3 weeks - however this default can now be customized using the Meeting Type. For example you can create a meeting type with a "this week" date range for scheduling candidate interviews (to ensure your candidate schedules a time this week), and a meeting type with "next 3 weeks" for scheduling meetings with busy sales prospects. Learn More
Specifying a Time Frame - In Chat
To specify a specific time range in chat just let your assistant know what time range. For example you can say the following:
- Meet with Sam next week
- Meet with Jeff and Michal tomorrow
- Meet with Rachel, Emily and Joel between October 7th - 15th