How do I connect my video conference software?


With Zoom.ai you can either add a static conferencing link to your meetings on the fly, or auto generate a dynamic video conferencing link for any of your meeting types. The conference link will automatically be added to your meeting invites, so your invitees know exactly how to connect with you!

Simply add a dynamic link to your Meeting Types to automatically generate a unique conferencing link for every associated meeting; no need to remember your video conferencing details. 

If you are adding a static link only, no need to connect a video provider. You can add this static link directly to a meeting type or specify the URL (as location) when you create an individual meeting. 



Connecting a Video Provider (Dynamic Links)


To get started using dynamic links, connect your video conference software, such as Google Hangouts or Zoom.us - so you can generate dynamic conferencing links. Go to the Integrations Directory (under your My Account menu in the top nav) and select your favourite video provider. Once the provider is added you will need to associate them with your meeting type - scroll down to learn more. 

  • Currently, Zoom.ai supports Zoom.us
  • Other video providers will be added soon


If you are adding a static link only, no need to connect a video provider. 

When you click on "Add" under Zoom.us, you will get an authorization pop-up from Zoom.us.  Click on "Authorize" to allow Zoom.ai to create video meetings automatically in your Zoom.us account.



Selecting your Video Provider


Once you have added a conference provider (for dynamic links) go to your Meeting Types page (https://app.zoom.ai/settings/meeting) to select your provider from the dropdown.  You can add your favourite video conference provider to multiple meeting types and omit from others. (Be aware that you currently cannot add a video integration to default meeting settings)

  • Use the dynamic link option to automatically generate a unique conferencing link for every associated meeting; no need to remember your video conferencing details. 
  • With the dynamic link, your meeting details automatically update if you need to cancel or reschedule your meeting. 
  • Static links for any video provider can be added by simply entering the full URL into the text box provided


Scheduling a Meeting with Video Conference


Once you've added your video conference to your meeting type, reference the Meeting Type name when you schedule your meeting. For example, if you added Zoom.us to your "Interview" meeting type in chat you would simply say "schedule interview with <invitee name>" or in the web scheduling app you would select "Interview" from the meeting type list. 

When the meeting is booked the video conference details will automatically be added to the meeting invite details so your invitees can easily join the video conference.

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