Internal Meetings vs. External Meetings

External Meetings

External meetings are all meetings with users who are not part of the same organization as the meeting creator.

Zoom.ai does NOT have access to external invitees calendar availability during meeting creation and therefore is able to suggest overlapping availability for external invitees. Therefore Zoom.ai takes care of sending an invite to these invitees, invitees select a time that works for them, and then your assistant books the meeting based on the best time available (this is supported by Zoom.ai's intelligent group algorithm!)  Learn what your invitees see when you invite them to a meeting

Internal Meetings

Internal meetings happen when everyone (person requesting a meeting and invitees) are Zoom.ai users. When that occurs - and because your assistant knows when they're available - the meeting owner is able to select a mutual time that works for everyone. In this scenario the meeting can be booked right away. Invitees would be sent a meeting notification from Zoom.ai (via email or their preferred notification method as set in Zoom.ai) and a calendar invite. The meeting would be automatically added to all invitees calendars.

Alternatively a meeting creator can choose to let their internal colleagues decide by selecting "Let them decide" which will trigger the meeting invite flow - as seen here. In this scenario Zoom.ai takes care of sending an invite to these invitees, invitees select a time that works for them, and then your assistant books the meeting based on the best time available (this is supported by Zoom.ai's intelligent group algorithm!)

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